City Clerk's Office

   City Clerk
   Charlotte Sierra
   601 12th Street
   Phenix City, AL 36867
   (334) 448-2720 (Office)
   (334) 448-2721 (FAX)

Duties of the City Clerk:
The City Clerk's Office is the officially designated record keeping agency for the City and is responsible for all public documents both current and archival; prepares agenda, attends, and records the proceedings of all Council meetings; maintains records of all rules, ordinances, and resolutions of the Council; acts as custodian of the City Seal; conducts all municipal elections; performs legal advertising for the City; schedules, coordinates, and plans special events and functions for the Council; and provides general administrative and clerical assistance to the Council.

The City Clerk’s Office is located on the third floor of City Hall at 601 12th Street and is open from 8:00 A.M. to 5:00 P.M. Monday through Friday.

Department Functions & Responsibilities:
The City Clerk is the Custodian of Records for the City of Phenix City, which includes all minutes, resolutions, ordinances and codes of the City. The City Clerk is also the City’s Chief Election Official and is responsible for the administration of municipal elections.

Public Services & Information:
The City Council of the City of Phenix City holds two regular meetings each month, on the first and third Tuesday of each month at 9:00 o’clock A.M. City Council meetings are held in the Council Chambers on the first floor of the Public Safety building. The Mayor may call special called meetings, notice of which is provided.
Persons wishing to address council at a work session must fill out a Request to Address Council form.  This form is located in the Clerk's office or may be downloaded from the link below.  Forms must be submitted to the Clerk's office before 12:00 P.M. on the Wednesday preceding the Council meeting.

Minutes of City Council meetings are available for review in the City Clerk’s Office. Copies of minutes can be obtained for a charge of $2.50 (search fee) plus 50 cents per page.

Requests for information may be filed with the City Clerk. Requests for public records maintained by other departments as designated agents of the City Clerk will be forwarded to the proper department. Copies of public records are available at a charge of $2.50 (search fee) plus 50 cents per page.

All public record requests must be made in person and in writing.  A Public Record Request form is available in the Clerk's office.

Contact the City Clerk's Office to:

  • Present claims and other legal actions involving the City
  • Obtain copy of City ordinances
  • Request to speak at Council work session
  • Contact a City Council member or arrange for an appointment

Contact the City Clerk's office for information regarding:

  • City Council districts and Council members
  • City auctions, disposal of surplus property, etc.
  • History of Phenix City, form of government, etc.

City elections are managed by the City Clerk.. For information regarding qualifying for city offices, voting records, absentee ballots, etc., call 334-448-2720

Form to Address City Council at a Work Session

Public Record Request Form